Rules
The National Junior Swimming League Rules
1. Name
1.1. The league shall be called “The National Junior Swimming League” (hereinafter called the League), and will trade under that name, with the addition of the name of a sponsor (as required).
1.2. The league will be known as The National Arena Junior Swimming League (TNAJSL).
2. Objectives
2.1. To give the opportunity for the maximum number of different clubs to compete against each other, in a three-round series of galas, on dates in accordance with the Swim England calendar
2.2. To find the top individual club and the top relay challenge club in national final/s, as decided by the League
3. Business and affairs
3.1. The League shall be affiliated to Swim England, and shall adopt and conform to Swim England Regulations and Technical Rules.
3.2. The business and the affairs of the League shall at all times be conducted in accordance with Swim England Regulations and Technical Rules, and, in particular:
3.2.1. All competing members shall be eligible competitors as defined in Swim England Regulations.
3.2.2. The League shall, in accordance with Swim England Regulations, adopt the Swim England Child Safeguarding Procedures, recognising that the welfare of children is everyone’s responsibility and that all children have a right to have fun, be safe and be protected from harm.
3.2.3. Members of the League shall, in accordance with Swim England Regulations, comply with the Swim England Child Safeguarding Procedures.
3.3. In the event that there is any conflict between any rule of the League and any of the governing body regulations, then the governing body regulations shall prevail.
4. Membership
4.1. The League will comprise of clubs which are members of the National Governing Bodies (NGB) known as Scottish Swimming, Swim England, Swim Ireland and Swim Wales.
5. Competition Year
5.1. The membership and competition year for the League is 1st January to 31st December.
6. Executive committee
6.1. The League shall be managed by an executive committee consisting of the National Junior League Secretary, the National Junior League Treasurer and an additional group of interested people, maximum of 6. The Chairman shall be appointed by, and from, the members of the executive committee.
6.2. The executive committee shall normally meet not less than twice a year, in February and in September. The Chairman and the National Junior League Secretary shall have the power and discretion to call additional meetings of the executive committee if they consider it to be in the best interests of the League.
6.3. The officers of the League shall be the Chairman, the National Junior League Secretary and the National Junior League Treasurer.
6.4. The quorum for an executive committee meeting shall be not less than 50% of those entitled to attend and vote, and must include not less than one Officer.
6.5. The executive committee shall be responsible for the management of the League, and shall have the sole right of appointing and determining the terms and conditions of any position on behalf of the League.
6.6. The National Junior League Secretary shall have the power to enter into contracts for the purpose of the League, on behalf of the executive committee.
6.7. The executive committee shall have the power to resolve any disputed points not covered by the rules and conditions of the League.
7. Finance
7.1. The financial year of the League shall be the period commencing on 1st January and ending on the last day of December.
7.2. The accounts shall be examined by an independent examiner, appointed at the Annual General Meeting.
8.General Meeting
8.1. At a General Meeting, those who are allowed to attend and vote shall be:
8.1.1. The officers of the League
8.1.2. The other executive members, other than the officers
8.1.3. One delegate from each member club
8.2. The quorum for a General Meeting shall be not less than ten members, entitled to attend and vote, and must include not less than one officer.
8.3. All resolutions, proposals and nominations, including any changes to the rules, to be moved at a General Meeting, shall be carried by a simple majority of those present and entitled to attend and vote.
8.4 Annual General Meeting
8.4.1. The Annual General Meeting shall be held by the end of February each year.
8.4.2. The executive committee shall determine the date, the time, and the venue of the Annual General Meeting.
8.4.3. The purpose of the Annual General Meeting shall be to conduct the following business:
8.4.3.1. To receive the National Junior League Secretary’s report of the activities of the League
during the previous year
8.4.3.2. To receive and consider the accounts of the League for the previous year, the
independent financial examiner’s report on the accounts, and the National Junior
League Treasurer’s report as to the financial position of the League
8.4.3.3. To receive a report on the sponsorship situation for the League
8.4.3.4. To appoint the independent examiner (who must not be on the executive committee or
a family member of an executive committee member)
8.4.3.5. To elect the officers of the League for a term of three years as appropriate
8.4.3.6. To decide on any resolution which is submitted in accordance with clause 8.4.4
8.4.4. Notice of any resolution, proposal or nomination to be moved at the Annual General Meeting, other than those proposed by the executive committee, shall be submitted, in writing, by five member clubs, to the National Junior League Secretary, not later than 1st January prior to the date of the meeting
8.4.5. The National Junior League Secretary shall give notice of the time, the date and the venue of the Annual General Meeting, which need not be a face-to-face meeting, but can be an electronic meeting, along with the agenda, any nominations for office, the annual reports, the financial statements and other proposals and resolutions to be considered at the Annual General Meeting, to the officers of the League, not less than 14 days prior to the date of the meeting.
What about notice to the clubs?
8.5 Special General Meeting
8.5.1. A Special General Meeting shall be called:
8.5.1.1. if a motion to that effect is passed by the members at the Annual General Meeting, in
which case a Special General Meeting shall be held on a date fixed at the Annual General
Meeting.
8.5.1.2. on receipt by the National Junior League Secretary of a written request from at least
ten member clubs, stating the reason for such a meeting, in which case the Special General Meeting shall be held within 28 days.
8.5.1.3. At the request of the executive committee, in which case the Special General Meeting
shall be held within 28 days.
8.5.2. The business to be considered at the Special General Meeting shall be only that specified in
the motion or the request for the meeting.
9. Competition
9.1. Any competitor having swum for one club in the League shall be ineligible to swim for another club in the current year.
9.2. Each swimmer participating in the League shall have joined the club he/she represents before 1st May in the year of competition, and have registered their membership of that club with their national governing body prior to that date.
10. Resignation
10.1. A club wishing to resign its membership of the League must give the National Junior League Secretary written notice of its resignation by 1st January. The resignation shall only take effect when agreed by the executive committee and provided that there is no outstanding financial commitment.
10.2. A club which resigns from membership of the League may not re-join the League within 12 months
10.3. A club which resigns from membership of the League may not re-join the League if there are financial commitments outstanding against the club
11. Dissolution
11.1. A resolution to dissolve the League shall only be considered at a General Meeting and shall be carried by a majority of at least three-quarters of the members present and entitled to vote. A specific date for the dissolution shall be included in the resolution.
11.2. The dissolution shall take effect from the date specified in the resolution and the members of the executive committee shall be responsible for the winding-up of the assets and liabilities of the League.
11.3. The funds remaining after the discharge of the debts and liabilities of the League shall be given to a charity or other non-profit making organisation having objectives similar to those of the League for the furtherance of such objectives as determined by the members of the executive committee.
